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The Wellington Fire Protection District is accepting applications for the position of

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Administrative Assistant (Part-Time)

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Compensation:  $22.00 - $26.00 per hour.

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SUMMARY

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This position is responsible for a high level of administrative support.  Supports the functional area in preparing and distributing agendas for Board meetings; taking and preparing detailed meeting minutes; posting and tracking legal notices; typing and compiling reports and correspondence; maintaining consistency in processes; assisting with accounts payable and receivable processes; maintaining data in organizational systems; filing; answering telephones; responding to and assisting internal and external customers.

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MINIMUM QUALIFICATIONS

 

The requirements listed below are representative of the knowledge, skills, and abilities required to perform the necessary functions of this position.

 

EDUCATION, EXPERIENCE, LICENSES & CERTIFICATIONS​

  • Associates Degree (two-year degree) or certification program plus two years of work experience; or High School Diploma/GED with equivalent combination of experience, education and training for a total of four years is preferred. WFPD will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications

  • Valid Driver’s License

  • Significant post-offer evaluation inclusive of criminal and employment background, drug screening, and driving history

 

LANGUAGE SKILLS

 

Ability to read, analyze, and interpret complex documents.  Ability to respond effectively to inquiries or complaints with appropriate discretion and professionalism.  Attention to detail, precision, and organizational planning skills are necessary. 

 

REASONING ABILITY

 

Ability to define problems, collect data, establish facts, and draw valid conclusions. 

 

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

 

  • Knowledge of office procedures, with emphasis on organizing workflow and word-processing and administrative procedures including planning, budgeting, personnel, and report preparation

  • Knowledge of office software including Microsoft Word, Excel, Outlook, PowerPoint and Adobe products

  • Knowledge of and ability to operate office equipment including copier, computer, phone system, calculator and printer

  • Ability to analyze various data and draw reasonable conclusions

  • Ability to communicate clearly and concisely, both verbally and in writing

  • Ability to manage complex projects and resources, highly organized, and capable of creating organizational systems that others easily utilize

  • Must possess excellent interpersonal skills with the ability to communicate with the public in a pleasant, tactful, and courteous manner

  • Maintaining composure in dealing with authorities, executives, staff and the public, occasionally under conditions of urgency and in pressure situations

  • Handling and being exposed to sensitive and confidential information

  • Requires excellent time management skills and ability to multitask and prioritize work

  • Distinctly dependable and trustworthy, with a strong and proven work ethic

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To see the full General Support Specialist job description click here.

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To apply:

Complete an application packet including:

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Questions: Please email all questions to candidate@wfpd.org.

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Equal Opportunity Employer: We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors. The Wellington Fire Protection District values all applicants and encourages Veterans and minorities to apply.

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